Domestic Application Glossary: Bid Record Template

In this article, you will find details about each field found on the Bid Record in the Domestic App.  It includes a summary of what information that the field is intended to hold and what type of field it is.  For more information on field types, please check out the Record Field article; it has a table detailing each field type and what type of data it contains. 

Fields on the Domestic App's Bid Record

Account (picker) - Account that is releasing the Bid. Also known as the 'Shipper'

Account Award Documents (file uploader list) - Award documents for the Bid provided by the Account once an award has been given by the Account and received by the Bid team. Multiple award files can be uploaded.

Account Bid Documents (file uploader list) - Documents provided by the Account/Shipper, directly related to or containing the Bid details and instructions. Multiple Bid documents can be uploaded.

Account Feedback (text) - Feedback from the Account after the Bid has been submitted. This field can contain feedback regarding each round of pricing submitted. 

Account Goals & Reasons for this Tender (text) - Reasons that the Account is releasing this business and what the Account is hoping to accomplish with the Bid. An example may be to get lower rates than the previous Bid.

Account Pain Points & Competitor Weaknesses (text) - Pain Points that the Account is experiencing and weaknesses of the Competitors who provide incumbent business to the Account.

Awarded Bid Value (number) - Value, or revenue, that has been awarded to the Bid team by the Account.

Bid Award Date (date) - Date that the Award was received from the Account.

Bid Received Date (date) - Date that the RFP/RFQ or Bid request was received by the Bid team from the Account.

Bid Submitted Date (date) - Date that Sales submitted the Bid to the Account after pricing.

Bid Type (dropdown) - Type of business involved in the Bid. Options include New business, Existing/Renewal business, or Expansion (New + Existing/Renewal) business.

CRM Opportunity ID (text) - The ID of the Opportunity related to the Bid from a CRM or other Sales tool. 

Carrier Proposals (file uploader list) - Pricing and Lane Proposals submitted to the Potential and Sourced Carriers. New proposals can be uploaded to this field once the Bid team has received Customer and Carrier feedbacks. Multiple documents can be uploaded. 

Class (dropdown)  - Freight classification for commodities transported via LTL shipping.

Commodity (dropdown list) - The type of goods involved in the Bid.

Contract Start Date (date) - Beginning of Contract Term for the business quoted in the Bid.

Contract End Date (date) - Termination of Contract Term for the business quoted in the Bid.

Description of Bid (text) - Explanation of what is contained in the Bid request or important details about the business outlined in the Bid instructions

Final Contract (file uploader) - Final signed agreement from the Account and counter-signed by Legal.

Final Contract Comments (text) - Notes or comments from Legal regarding the final contract

Freight Photo (image) - Picture of the freight involved in the Bid.

Frequency (text) - How often this shipment needs to be transported.

Incumbent? (dropdown) - Is the current business provider for the Bid involved? 

Lead Bid Manager (picker) - Lead Bid Manager assigned to manage the Bid process

Lead Carrier Relationship Manager (picker) - Lead Carrier Representative assigned to the Bid

Lead Pricing Manager (picker) - Lead Pricing team member assigned to the Bid

Legal Contact (picker) - Internal Legal representative or point-of-contact who should review the contracts for the Bid

Main Concerns for this Account (text) - Any concerns that the Account has expressed to Sales regarding the business included in the Bid request

Mode (dropdown list) - The different ways of transporting goods through land, sea or air.

Name (text) - The name of the Bid. Our best practice for naming a Bid includes Account Name + Mode + Month & Year of Bid Received Date (MM/YYYY).

Original Contract (file uploader) - Initial version of the Account contract before Legal has red-lined and approved it.

Owner (picker) - The Sales Lead or Commercial Lead in charge of the Bid. The Sales Lead is responsible for notifying the Bid team of an incoming Bid and submitting the various rounds of pricing to the Customer. 

Post Bid Evaluation (text) - Post mortem analyzing what went well during the Bid process and what could be improved. 

Previous Bid (picker) - The previous Bid to the current Bid.

Proposed Pricing Documents (file uploader list) - The multiple versions of pricing templates for the Bid from the Pricing team. Multiple rounds of pricing should be uploaded to this field. Once the proposed pricing documents have been submitted to the Account by the Sales Owner, then the Sales Owner will upload the final submitted version to the field 'Submitted Bid Documents.' Multiple files can be uploaded.

Reason for Canceling - Comments (text) - A text field that allows the user to provide a reason for canceling or stopping the Bid during the Bid Management workflow. Reasons may include 'Did not qualify' or 'Account/Shipper canceled RFP/RFQ.'

Status (dropdown) - The status of the Bid as it moves through the Bid Management workflow. Update the status after each workflow stage or important milestone tasks. 

Strategic Notes & Remarks (text) - Internal Bid strategy comments from Sales and Bid team. Use this section to make any important strategy notes for the Bid. 

Submission Deadline (date) - The date that the Bid must be submitted to the Account.

Submission Receipt (file uploader list) - Documents that show proof that Sales submitted the Bid. Such examples can include a PDF or screenshot of an Account submission portal or an email. 

Submitted Bid Documents (file uploader list) - Documents that Sales has submitted the Account containing the Bid pricing and proposal. Multiple files can be uploaded.

Submitted Bid Value (number) - The value that the Bid team has submitted as part of the Bid back to the Account/Shipper. This value may change as more rounds of pricing are submitted.

Targeted Bid Value (number) - The value, or revenue, that the Bid team has decided to strategically pursue. This is usually a fraction of the Total Bid Value. 

Total Bid Value (number) - The total value of the Bid that the Account released. This is not what the Bid team may be pricing, but it is the total revenue released in the RFP.